For ASU faculty, staff, and students, the system brings important parts of university travel administration into one workflow. Travelers can submit trip requests, obtain the necessary approvals, arrange eligible travel, and complete expense reporting after returning. :contentReference[oaicite:0]{index=0}
What Is ASU Travel Concur?
ASU Travel Concur refers to the university’s use of Concur within My ASU TRIP, an end-to-end travel system for ASU-related travel. Arizona State University states that My ASU TRIP is used by faculty, staff, and students for domestic or international trips involving an overnight stay or airfare.
The system connects the planning and administrative sides of university travel. Instead of treating a trip request, travel booking, itinerary, and expense report as completely separate processes, ASU provides a structured workflow for managing them.
This distinction matters because ASU Travel Concur is not simply a public travel-booking website. Its purpose is to support university travel authorization, booking, documentation, compliance, and reimbursement processes.
How My ASU TRIP and Concur Work Together
One of the easiest ways to understand the system is to think of My ASU TRIP as the ASU travel environment and Concur as an important part of the workflow used to manage requests and expenses.
Before booking business travel, ASU travelers generally need an approved trip request. ASU’s travel guidance explains that travelers submit a request through My ASU TRIP and wait for the required approvals before making travel arrangements.
Once a request has been fully approved, travelers can arrange airfare, lodging, rental cars, and other eligible business travel through My ASU TRIP, directly with Anthony Travel, or through another booking platform where permitted. When travel is booked outside the designated system, additional itinerary documentation may be required in Concur.
What Can You Do With ASU Travel Concur?
1. Submit a Travel Request
The process begins before the trip. Travelers provide information about the planned journey and estimated expenses through My ASU TRIP. The request supports ASU’s authorization and risk-management processes.
For many travelers, this is the most important step to understand: approval should come before booking rather than after the trip has already been arranged.
2. Arrange Business Travel
After the required approval has been received, eligible travelers can arrange airfare, lodging, rental cars, and other business travel. The exact booking process can depend on the type of travel and ASU requirements.
ASU also notes that when an itinerary is booked outside My ASU TRIP or directly through Anthony Travel, the traveler or delegate may need to manually enter the relevant itinerary information into Concur so the university can maintain appropriate duty-of-care information.
3. Manage Travel Expenses
Travel administration does not end when the flight lands. After a trip, travelers may need to create an itinerary, document expenses, and submit supporting receipts through the university’s expense-reporting process.
The Concur mobile app can also be used to upload travel receipts. ASU explains that the app can capture information such as the expense type, vendor, amount, and currency from uploaded receipts.
4. Support Travel Approvals
ASU Travel Concur also supports the approval side of university travel. Department administrators and authorized approvers can review travel requests, estimated expenses, and post-trip expense reports.
Delegates can also be assigned within My ASU TRIP profiles to assist with requests and expense reports, depending on their assigned permissions.
Why ASU Travelers Need to Understand the Approval Process
The biggest difference between a university travel system and a typical consumer booking website is the role of authorization.
At ASU, travel planning is connected to institutional policies, funding, risk assessment, and expense documentation. A traveler should therefore think of the process as more than simply finding a flight and hotel.
- Plan the university-related trip.
- Submit the required request through My ASU TRIP.
- Wait for the necessary approvals.
- Book eligible travel after approval.
- Maintain the required itinerary and travel documentation.
- Complete the post-trip expense-reporting process.
Following this sequence can make the administrative side of university travel easier to manage and can help travelers avoid problems caused by missing approvals or incomplete documentation.
ASU Travel Concur for International Travel
International travel can involve additional requirements. ASU’s current guidance explains that students and faculty or staff traveling with students may need to complete international travel registration before proceeding with the My ASU TRIP process.
Additional review can also apply to certain international destinations depending on risk classifications and the circumstances of the trip. Travelers should therefore check ASU’s current international travel guidance rather than relying on an older Concur guide or previous trip experience.
ASU specifically advises travelers to review the latest travel guidance and ensure that the My ASU TRIP request is fully approved before making bookings.
Using Concur When Travel Is Booked Elsewhere
Not every permitted travel arrangement necessarily begins inside the same booking channel. ASU explains that if airfare or hotel arrangements are made outside My ASU TRIP, travelers or delegates may have responsibilities for entering itinerary information into Concur.
This is particularly important because itinerary information can support the university’s duty-of-care responsibilities. Keeping the university travel record complete also makes it easier to connect the trip with subsequent expense documentation.
Travelers should follow the current ASU instructions for their specific trip rather than assuming that every booking method has identical documentation requirements.
ASU Travel Concur and Expense Reports
After returning from a trip, travelers need to shift from planning mode to reporting mode. Expense reports provide documentation for the actual costs associated with university travel.
Receipts and supporting information may be required depending on the expense. ASU’s travel guidance notes that inadequate receipts or unclear explanations of the business purpose can result in returned expense reports or delayed reimbursements.
For that reason, keeping travel documentation organized throughout the trip is generally easier than trying to reconstruct every expense afterward.
Common Questions About ASU Travel Concur
Is ASU Travel Concur the same as My ASU TRIP?
They are closely connected. ASU currently presents My ASU TRIP as its end-to-end travel system, while Concur is used within the travel and expense workflow. The university’s official resources use the My ASU TRIP name for access, travel requests, bookings, and related resources.
Can ASU students use My ASU TRIP?
Yes. ASU states that My ASU TRIP is available for faculty, staff, and students for applicable university-related travel. Some student travelers may have additional profile or international-travel requirements.
Do I need approval before booking ASU business travel?
ASU’s current travel guidance says travelers must have an approved Concur trip request before booking travel. Travelers should check the latest university guidance for their specific circumstances.
Can I upload receipts through Concur?
Yes. ASU explains that travelers can upload travel receipts through the Concur mobile app, which can help capture key receipt information for expense reporting.
Does ASU Travel Concur work for international trips?
Yes, My ASU TRIP supports domestic and international travel, but international trips can involve additional registration, approvals, and risk-management requirements.
How to Get the Most From ASU Travel Concur
The best way to use ASU Travel Concur is to treat it as part of the complete university travel process rather than simply as a booking tool. Start by reviewing the current ASU travel policy and guidance, prepare the required trip information, and submit the request before making arrangements.
Keep copies of receipts and travel documents as you go, pay attention to approval notifications, and update itinerary information when required. These simple habits can make the post-trip reporting process much easier.
If you are planning an ASU-related trip, the TaleJourney Travel section can also provide additional travel-related reading, while ASU’s own travel resources should remain the primary source for university policies and requirements.
Conclusion
ASU Travel Concur is best understood as part of Arizona State University’s structured travel-management system rather than as a general consumer travel platform. Through My ASU TRIP and Concur, ASU travelers can manage trip requests, approvals, eligible bookings, itineraries, receipts, and expense reporting within a university-focused workflow.
The key is to follow the current process in the right order: obtain the required authorization, arrange travel according to ASU guidance, maintain accurate documentation, and complete the expense-reporting process after the trip. Because university travel requirements can change, travelers should always rely on ASU’s latest official guidance when preparing for a new trip.
